Privacy Policy

At Organic One OÜ, we are committed to protecting the privacy and personal data of our clients, website visitors, and business partners. This Privacy Policy outlines how we collect, use, store, and share your personal information when you interact with our website, communicate with us, or use our services.

We process all personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable data protection laws of Estonia. By using our website or providing your personal information, you consent to the practices described in this policy.

1. About Us

Organic One OÜ is a digital marketing agency registered and operating in Estonia. Our registered business address is:

Organic One OÜ
Tornimäe tn 5
10145 Tallinn, Estonia
Phone: +372 679 5105

We act as the data controller for the personal data collected through this website.

2. Personal Data We Collect

The types of personal data we collect depend on how you interact with us:

Contact Information: We collect your full name, company name, email address, and telephone number only if you voluntarily submit this information via our contact form on the website.
Technical Information: When you visit our website, we automatically collect certain information through cookies and similar technologies, including your IP address, browser type, device information, referral source, and operating system.
Usage Data: We may also collect data about how you use our website, including pages visited, time spent on the site, clicks, and interaction patterns.
Cookie Data: Cookies are used to enhance your browsing experience, analyze traffic, and offer personalized content or services. More details are available in our Cookie Policy.

3. How We Collect Your Data

We collect your data in the following ways:

Directly from you: When you voluntarily complete and submit our contact form or otherwise communicate with us.
Automatically: Through your interaction with our website, via cookies and analytics tools (e.g., Google Analytics).
Third-Party Tools: Some data may be collected through service providers integrated into our website, including Wix (our hosting provider) and marketing platforms.

4. Purpose of Data Collection

We use your personal data for the following legitimate business purposes:

To respond to your inquiries or service requests.
To provide and manage our services to you.
To improve our website’s performance, usability, and content.
To manage subscriptions to newsletters or marketing communications (only with your explicit consent).
To comply with legal and regulatory obligations.
To ensure the security and stability of our systems.

5. Legal Basis for Processing

We rely on the following legal bases under the GDPR to process your data:

Consent: When you provide clear, affirmative consent for us to process your data for specific purposes (e.g., submitting a contact form).
Contract: When processing is necessary for the performance of a contract or pre-contractual steps.
Legal Obligation: When we are required to process your data to comply with a legal requirement.
Legitimate Interests: When processing is necessary for our legitimate interests, such as improving our website or communicating with clients, and those interests do not override your rights.

6. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy, including for legal, accounting, or reporting requirements. Once the data is no longer needed, it will be securely deleted or anonymized.

7. Data Security

We take appropriate technical and organizational measures to secure your data and prevent unauthorized access, loss, or misuse. Our website is hosted on Wix.com, which provides robust data protection infrastructure, including encrypted storage, firewall protection, and ongoing security monitoring.

Access to your data is restricted to personnel or service providers who need it for business or legal purposes and are bound by confidentiality obligations.

8. Sharing Your Data

We do not sell or rent your personal data. We may share your data with trusted third parties, but only when necessary and under appropriate safeguards. These may include:

Wix.com Ltd., our website hosting provider
Analytics tools, such as Google Analytics
Email marketing platforms, for optional newsletters or updates (only with consent)
Professional advisors, including legal and accounting professionals
Authorities, if required by law or to protect our legal rights

All data processors act on our instructions and must comply with the GDPR and applicable data protection laws.

9. Your Rights Under GDPR

As a data subject within the European Economic Area, you have the following rights:

The right to access your personal data
The right to rectify inaccurate or incomplete data
The right to request erasure (right to be forgotten)
The right to restrict processing
The right to object to processing based on legitimate interests
The right to data portability
The right to withdraw consent at any time, without affecting the lawfulness of prior processing
The right to file a complaint with the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon)

To exercise any of these rights, please contact us at hello@organicone.ai

10. Cookies and Tracking Technologies

We use cookies and similar technologies to ensure website functionality, enhance user experience, and perform analytics. You may accept or reject non-essential cookies through our cookie banner or modify your browser settings at any time. For more information, please refer to our [Cookie Policy] (if available).

11. Third-Party Links

Our website may contain links to external websites or services. Please note that we are not responsible for the privacy practices of these third parties. We recommend reviewing their privacy policies before sharing any personal data.

12. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or our practices. All updates will be posted on this page with an updated “Effective Date.” You are encouraged to review this page periodically.